Manage preventive maintenance tasks with Factbird
Factbird’s preventive maintenance features in the Connected Operations app help you move from reactive fixes to proactive care based on time or cycles (units produced). By scheduling preventive maintenance tasks, you can prevent breakdowns, extend equipment life, and keep production lines running smoothly.
We’ve designed our preventive maintenance features with usability in mind, helping you to drive Operator-Driven Reliability (ODR), where operators are involved in identifying and resolving maintenance issues. Using your frontline operators as part of your preventative maintenance team allows for more timely correction of small issues before they turn into major problems.
Monitoring maintenance tasks
On the Registered stops page, a spanner icon in the top right shows how many maintenance tasks are overdue for that line.
Clicking the icon displays the overdue tasks, their descriptions, and how long they’ve been pending.
For a sitewide overview, use the spanner icon in the side menu. This view lists all preventive maintenance tasks across lines, including those overdue, due, or coming up soon.
Creating a maintenance plan
To set up a new plan:
- Go to Maintenance plans and click New plan.
- Enter a title, assign it to the relevant asset and line, and select the role responsible (e.g., technician, operator).
- Add instructions or notes if needed.
- Choose a trigger type:
- Cycles: based on production output (e.g., after 5,000 units).
- Calendar: based on fixed intervals (e.g., weekly).
- Elapsed time: based on hours since the last completed task.
- Set a start time, target (e.g., 5,000 units), and grace period (e.g., 500 units) to define when tasks become overdue.
Managing work orders
Once a plan is created, it generates work orders that appear on the Work orders page. Here, maintenance teams can see tasks that are:
- Due: ready to be completed.
- Overdue: not completed within the grace period.
- Upcoming: scheduled for the near future.
Technicians can easily prioritize daily work and avoid overlooking preventive tasks with this centralized view.
By using preventive maintenance in Factbird, you can reduce unplanned downtime, avoid costly repairs, and create a structured process for maintaining equipment health.